The bulk invite feature allows presenters to invite multiple viewers to a session at once. Presenters can now copy multiple email addresses using a space, comma, semicolon or colon format from their respective directories to paste into the invite section. These include but are not limited to Google Calendar, Microsoft Outlook and Excel/.csv format. Any extraneous text should be stripped from the list when you add it to the form, so you don’t need to worry about providing the list perfectly formatted.
For many of our users, a Flex session will have been scheduled ahead of time and those involved will have been invited using a calendar app. Below we show you how to copy emails directly from some of the most popular calendars.
Google Calendar
Open the event from your calendar.
Under ‘Guests’, select the email icon
On the next screen select the copy icon on the right-hand side to copy all invitees emails to your clipboard.
Cut and paste directly into the Flex invite form.
Microsoft Outlook
It can be tricky to copy emails from the web version of Outlook calendar so we recommend using the desktop version to do this
In the desktop version, go to your Calendar and double click on the event. You can simply copy and paste the list of attendees and drop them into the CVF invite form.
If the meeting attendees have been added using a Contact List, you will need to expand the list before cutting and pasting. To do this select the + icon next to the list name and click ‘ok’ on the confirmation dialogue.
Note: as an Outlook user contact lists might be useful for you if you are regularly inviting the same people to a review session. Here is a guide on how to set them up.
Apple Calendar
In Apple Calendar you can select all meeting invitees by selecting cmd A in the invite form and then cmd C to copy them. This list is saved to the clipboard in a format that can be paste directly into the CVF invite form.
